Corporate Secreteriat

• 2.9.1 Records and Information Management

  The term record includes any correspondence, memorandum, book, plan, map, drawing, diagram, pictorial or graphic work, photograph, film, microform, sound recording, videotape, machine readable record, and any other documentary material, regardless of physical form or characteristics, and any copy thereof.

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• 2.9.2 Personal Information and Privacy Protection

  It is the policy of CBC/Radio-Canada to control the collection, use, and disclosure of personal information in accordance with all requirements set out in the Privacy Act. The Privacy Act does not apply to personal information that CBC/Radio-Canada collects, uses, or discloses only for journalistic, artistic or literary purposes.

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• 2.9.3 Delegation of Signing Authority

  Any Contract committing CBC/Radio-Canada must be properly signed by the employee(s) having signing authority. No one shall sign a Contract committing CBC/Radio-Canada without having the appropriate signing authority. Signing authority can only be vested through a written delegation in accordance with the Policy.

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• 2.9.4 Disclosure of Wrongdoings (Whistleblower Policy)

  It is in the public interest to maintain confidence in the integrity of the operation of CBC/Radio-Canada as Canada’s public broadcaster. CBC/Radio-Canada’s internal controls and operating procedures are intended to detect and to prevent or deter improper activities; however, at times these systems may not provide perfect safeguards against improper conduct.

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• 2.9.5 Access to Information

  The purpose of this Act is to extend the present laws of Canada to provide a right of access to information in records under the control of a government institution in accordance with the principles that government information should be available to the public, that necessary exceptions to the right of access should be limited and specific and that decisions on the disclosure of government information should be reviewed independently of government.

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• 2.9.6 Email Management

  It is the responsibility of all employees to safeguard emails that are “Business Records” by transferring them into the Livelink repository for storage as soon as practicable in order to avert their untimely destruction and to enable subsequent management via the Electronic Document and Records Management System (EDRMS).

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• 2.9.7 Information Classification Policy

  All CBC/Radio-Canada employees must properly classify information (i.e., documents and records) they create, regardless of their format (i.e., written, electronic, analog, or digital) to ensure that the information is appropriately protected, stored or handled.

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