Finance and Administration

• 2.3.2 Assets

  Section 60 (2) (a) of the Broadcasting Act requires that the assets of the Corporation be safeguarded and controlled. As Canada’s public broadcaster, we are accountable to our stakeholders and as such we must have adequate controls and procedures in place to safeguard assets with vigilance, due diligence and prudence. This policy is intended to reinforce the safeguarding and effective and efficient management of corporate assets.

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• 2.3.3 Capital Leases

  The Corporation is bound by the Financial Administration Act to follow all C.I.C.A. policies/guidelines and to issue financial statements in accordance with the Canada Business Corporation Act.

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• 2.3.4 Cash Funds

  Only the Senior Financial Officers (Network Directors of Finance and Administration and Regional Comptrollers) or their delegates have the authority to establish cash funds to meet operational requirements. Such funds will require strict controls over its use, custody and safekeeping. The controls will be outlined in detailed procedures and guidelines.

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• 2.3.5 Cheque Control

  The Corporation will ensure proper care, custody and control over cheques by establishing adequate procedures, guidelines and standards regarding all aspects of the production of cheques including ordering, issuing, printing and signing, distribution and replacement.

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• 2.3.6 Procurement

  The purpose of this policy is to ensure that the Corporation receives the best value for the goods and services required for its operations and that these goods and services are purchased through open, fair, consistent, cost effective and cost efficient procurement procedures.

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• 2.3.7 Credit and Collections

  Establishing, extension and approval of credit privileges relating to commercial advertising sales either directly to advertisers or through advertising agencies, rental or sale of program rights, rental of production facilities, consumer products and co-productions in accordance with Appendix A;

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• 2.3.8 Delegation of Financial Authorities

  The Delegation of Financial Authorities (DFA) identifies the individuals who can exercise the authority to spend within an approved budget, in addition, when the signature of documents that commit the Corporation, undertakings, agreements, work orders, binding letters of intent, purchase orders, contracts and Corporate documents (hereinafter “Contracts”) is required, it remains subject to the Delegation of Signing Authority Corporate Policy # 2.9.3.

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• 2.3.11 Fraud and Theft

  The term fraud and theft usually refers to acts committed with the intent to deceive and/or conceal the misappropriation of assets, or for other purposes including personal gain.

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• 2.3.14 Improvements to Leased Property

  Expenditures for improvements to leased properties are normally treated as current operating expenses, charged to the Operating Vote and financed through local budgets. Some costs however, may be financed through the capital vote depending on the nature of the expenditure. Appendix "B" of Corporate Policy 2.3.2 - Assets should be referred to for clarification.

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• 2.3.15 Full Program Costing - Labour and Facilities Cost Rates

  The Corporation has endorsed the concept of charging CBC/Radio-Canada programs for the internal Labour & Facilities that they use in the program production process. This policy regulates: What cost rates are to be used to charge programs for the Labour and Facilities utilized, and How these cost rates are to be determined.

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• 2.3.17 Management of Foreign Currency Risk

  The Corporation will minimize foreign currency risk to protect the value of foreign cash flows, both committed and anticipated, from the negative impact of exchange rate fluctuations. The overall corporate strategy will be to make use of hedging instruments when market conditions are judged to be favourable and to match cash flows from revenues to expenditures where practicable.

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• 2.3.18 Payment of Sales Commissions

  The bases for sales commissions are developed annually by Network sales management in Toronto and Montreal and are submitted for approval to the media Vice Presidents.

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• 2.3.19 See policy 2.3.6: Procurement

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• 2.3.20 Reciprocal Trade (Contra)

  There are circumstances whereby the Corporation benefits by exchanging commercial airtime and/or exposure for programming with external entities for combinations of goods and services, including broadcast rights. These arrangements are referred to as reciprocal trade or contra account transactions and are defined as the non-cash exchange of goods and services for the mutual benefit of two or more parties.

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• 2.3.21 Revenue Recording and Reporting

  Recoveries of actual costs will be treated as cost recoveries and everything else (i.e. partial recoveries, agreed price, etc.) will be treated as revenues.

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• 2.3.22 Shared Use of Transmitter Sites and Facilities

  The Corporation will consider requests from external applicants - either broadcasting or non-broadcasting - to share the use of our transmitter sites and facilities provided that we have the capability of meeting their needs without conflicting with our requirements or those of any other existing licencee(s).

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• 2.3.24 TV Program Inventories - Recording and Valuation

  Program inventories are to include direct program costs, including program rights, the cost of direct and indirect labour and facilities and overhead based on the criteria established by management.

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• 2.3.27 Radio-Canada International

  This policy was cancelled by the Board of Directors on March 16, 2005

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• 2.3.28 Independent Contracts

  1.1 CBC/Radio-Canada will exercise its fiscal responsibilities for independent contracts. Each manager, when entering into a contract for services, must determine the appropriate contractual status of individuals, corporations and other business arrangements that are hired under contract to perform services for the CBC/Radio-Canada.

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• 2.3.29 Management of Investments

  The Corporation will maximize return on investments within the parameters of the Broadcasting Act and Treasury Board guidelines taking into account identified risk exposures and employing the management strategy set out in the Guidelines and Procedures to this policy.

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• 2.3.30 Fleet Management

  The purpose of this policy is to ensure that CBC/Radio-Canada vehicles are effectively and efficiently procured, maintained, used and disposed of and that they are operated safely.

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• 2.3.31 Property and Casualty Insurance

  The Corporation’s Risk Management insurance program is designed to mitigate the Corporation’s financial exposure to property loss and/or damage and third party casualty liability.

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• 2.3.32 Risk Management

  As Canada’s national public broadcaster, CBC/Radio-Canada occupies an important place in the Canadian broadcasting system and faces a unique set of risks to its plans and operations.

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