Penn State University Libraries - 245 - Title and Statement of Responsibility

Collections Cheat Sheet

Field 245 contains the title, other title information and statement of responsibility, as well as the numerical designation of a part or section and the name of a part or section. The title is recorded exactly as to wording, spelling and diacritical marks (see: Accents, diacritical marks and special characters), but not necessarily as to order and punctuation.

RDA

When there is no title provided within the resource itself, it may be taken from an external source with the appropriate note added.

A statement of responsibility appearing in any area of the resource may be transcribed. Information from outside of the resource may be included, enclosed in square brackets.

AACR2

The chief source of information is the title page. If there is no title page, use the part of the item supplying the most complete information, whether this is the cover (excluding a book jacket), half title page, caption, colophon, running title or other part. If information traditionally given on the title page is given on facing pages without repetition or with only partial repetition, consider these pages together as the chief source. Do not combine separate title pages or added title pages.

When no statement of responsibility is given on the chief source, but information appears prominently on the title page verso, pages preceding the title page, or cover, the information is transcribed as remainder of title and enclosed in square brackets.

Indicators

First indicator
1 - 1XX present
0 - 1XX not present, or no title added entry

Second indicator - Nonfiling characters

The purpose of the nonfiling indicator is to enable the computer to disregard articles (a, an and the, and their foreign language equivalents) and the space that follows them in the beginning of a field for the purposes of filing. For example, if the title begins with the article An, the filing indicator is set to 3, which tells the computer to skip the article and the space following it and begin filing upon the first word after the initial article.

Initial articles in all languages, spaces, and punctuation following an initial article are counted as nonfiling characters. Second indicator value 1-9 is used to specify this number. See the Initial Definite and Indefinite Articles list from the Library of Congress for a listing of articles in all languages.

Diacritics and special characters modifying the first filing character are not counted separately. Special characters standing alone are counted as a single character.

Punctuation alone preceding a title is not counted as nonfiling characters.

245    12    L'enfant ...

245    14    The materials of architecture

245    10    Geology and mineral resources of ...

245    12    L'éte

245    10    --as others see us

245    16    --the serpent--snapping eye

Subfields

|a    Title proper

|n    Number of part or section (repeatable)

|p    Name of part or section (repeatable)

|b    Other title information

|c    Statement of responsibility

Note: |n and |p are repeatable but should not be used after |b or |c.

Record the elements of the title field in the order shown in the example below regardless of their order on the item. The following is the prescribed order for the most frequently occurring elements in field 245:

Order of elements:

Tag	Ind.	Contents
245	00	Title proper.|nNumber of part or section,|pName of part or section :|bOther title information /|cStatement of responsibility.

On items where the title information is arranged decoratively and/or other elements of the description (e.g., author, publisher) are interspersed with the title information, rearrange the elements of the title and record them in the order indicated above.

Elements of title grammatically linked

When elements of the title are grammatically linked, do not rearrange the title to put the elements into the prescribed order.

245   10   Selected letters of James Joyce /|cedited by ...

NOT:

245   10   Selected letters /|cof James Joyce ; edited by ...

1. Punctuation Preceding Subfield Codes

Omit punctuation which precedes a subfield code and its proper ISBD punctuation except for the following situations:

• A period following an abbreviation
• Closing parentheses, brackets, or quotation marks
• A question mark or exclamation point
• An equals sign preceding a parallel title in 245|b (input a space before the equals sign - ISBD)

245   10   Mon ami =|bMy friend

RDA

Transcribe punctuation within a subfield as it appears on the resource. Use standard ISBD punctuation preceding subfield codes.

source: Getting around... in Germany

245   10   Getting around... in Germany

(Not Getting around...in Germany)

source: ...and then there were none

245   10   ...and then there were none

When ellipses used as marks of omission supplied by a cataloger appear on copy, they indicate that information has been omitted in the description and are retained in the record.

AACR2

Replace ellipses (...) with a double dash (--), when the ellipses appear on the item. Leave a space after the double dash (--) unless it is the first element of the title.

source: Getting around... in Germany

245   10   Getting around-- in Germany

(Not Getting around--in Germany)

source: ...and then there were none

245   10   --and then there were none

When ellipses used as marks of omission supplied by a cataloger appear on copy, they indicate that information has been omitted in the description and are retained in the record.

Record initials and acronyms appearing in the title field without spaces between them. When an acronym contains periods after each letter, retain the periods.

Separate a group of initials (including personal name initials) from the words on either side with a space.

245   14   The most of S.J. Perelman

245   10   ALA rules for filing catalog cards

245   10   T.U.E.I. report on ...

In ISBD format, the colon, equals sign and slash are used as standard punctuation to separate the title from the other title, parallel title and statement of responsibility respectively.

When it is possible to close the spaces on either side of these marks, transcribe them. When this is not possible in the case of a colon, substitute a comma for a colon.

245   10   Dinner at 8:00

245   10   2x2=5 :|ba farce in one act

245   00   Study/workbook for knitting

Colon

Use judgment to determine whether the colon is part of that title proper or whether it separates the title proper from the other title information. If there are only 1 or 2 words preceding the colon, the colon may be changed to a comma and the entire phrase used in 245|a.

source: Schizophrenia: diagnosis and treatment
245   10   Schizophrenia, diagnosis and treatment

or

245   10   Schizophrenia :|bdiagnosis and treatment

When the colon clearly separates the title proper from the remainder of the title statement, eliminate the colon and record the phrase following it in 245|b.

source: Social life in twentieth century America: our customs and traditions

245   10   Social life in twentieth century America :|bour customs and traditions

When quotation marks or parentheses enclose an entire subfield, do not transcribe them.

source: "The eye that never sleeps" by ...
245   14   The eye that never sleeps /|cby ...

When information within a subfield is contained in quotation marks or parentheses, transcribe these marks of punctuation.

source: Robert Owen's "American legacy"
245   10   Robert Owen's "American legacy"

Transcribe accents and diacritical marks that are present on the source.

NOTE: The Spanish letter Ñ is transcribed as found since it is a separate letter of the Spanish alphabet.

Treat special characters which cannot be represented by the diacritic and special character codes in one of the three ways described below.

1. Omit the symbol if it is not integral to the understanding of the title.
   
   
2. Use existing characters when this can be done without loss of meaning.

   source:  

   245   10   Rx for tomorrow

3. Substitute, in the language of the work, the phrase that is the obvious equivalent of the symbol. Bracket the interpolated equivalent.

   source:  

   245   10   I [love] a piano.

   246   3#   I love a piano

   NOTE: Currently, the Greek letters alpha, beta and gamma may be input directly into bib records using the proper special character codes, but other Greek letters represented by the actual letter must be spelled out within brackets.

   source:   within title

   245   10   ... [delta] ...

   source:   within title

   245   10   ... [lambda] ...

RDA

Transcribe inaccuracies as they appear on the source of information. Record the corrected title as a variant title in 246. Accept the format of 246 in copy.

source: The Wolrd of Television
245   14   The wolrd of television.
246   1#   |iCorrected title:|aWorld of television

source: The Paul Anthony Buck Lectures
(Evidence in the item shows that Brick, not Buck, is correct.)
245   14   The Paul Anthony Buck lectures
246   1#   |iCorrected title:|aPaul Anthony Brick lectures

source: What your child really wants to know about sex, and why By Willam A. Block
245   10   What your child really wants to know about sex, and why /|cby Willam A. Block. -- OR --
245   10   What your child really wants to know about sex, and why /|cby Will[i]am A. Block.

A 246 field is also added showing the correct spelling without marks of correction. See Bibliographic Processing Cataloging Rules: 246 and 740.

AACR2

Transcribe a misspelled word as it appears in the item. Follow the word by either "[sic]" or by "i.e." and the correction within square brackets. Supply a missing letter or letters in square brackets.

source: The Wolrd of Television
245   14   The wolrd [sic] of television

source: The Paul Anthony Buck Lectures
(Evidence in the item shows that Brick, not Buck, is correct.)
245   14   The Paul Anthony Buck [i.e. Brick] lectures

source: What your child really wants to know about sex, and why By Willam A. Block

245   10   What your child really wants to know about sex, and why /|cby Will[i]am A. Block.

A 246 field is also added showing the correct spelling without marks of correction. See Bibliographic Processing Cataloging Rules: 246 and 740.

When authorship information is grammatically linked to the title proper, it is an integral part of the title proper and is recorded as a part of the title proper.

245   10   Eileen Ford's a more beautiful you in 21 days /|cwith an introduction by ...

246   30   More beautiful you in 21 days

NOT:

245   10   A more beautiful you in 21 days /|cEileen Ford ; with an introduction by ...

When the other title information includes a statement of responsibility that is grammatically linked to it, transcribe the entire phrase as other title information.

Examples:

Tag	Ind.	Contents
245	14	The devil's dictionary :|ba selection of the bitter definitions of Ambrose Bierce /|cedited by ...
245	10	From Main Street to Stockholm :|bletters of Sinclair Lewis, 1919-1930 /|cedited and with an introduction by Harrison Smith.

RDA

Transcribe the statement of responsibility in the form in which it appears from anywhere on the resource. Only a statement of responsibility taken from outside of the resource itself should be enclosed in square brackets.

title page -- Complete Van Gogh: paintings drawings, sketches Jan Hulsker
t.p. verso -- Editor: Phyllis Freeman

245   10   Complete Van Gogh :|bpaintings drawings, sketches /|cJan Hulsker ; editor, Phyllis Freeman.

Do not rearrange a corporate hierarchy to put the larger body first.

Follow the list of omissions given in this section for both personal and corporate names.

For spacing and punctuation of initials see F. 5. Initials and Acronyms -- Spacing and Punctuation.

When the statement of responsibility is grammatically linked to the title proper or other title information, do not record it in 245|c. Instead, record it as part of the information to which it is grammatically linked as instructed in Title Proper and Other Title Information.

AACR2

Record the statement of responsibility from the chief source exactly as to wording, order, spelling and diacritical marks, but not necessarily as to punctuation and capitalization.

When in doubt as to whether a person or body should be transcribed in the statement of responsibility because the bibliographic significance of their contribution is questionable (e.g., sponsoring editor, editorial supervisors, photo editors, etc.):

• Transcribe it if it appears on the chief source.
• Do not transcribe it if it appears elsewhere.

title page -- Complete Van Gogh: paintings drawings, sketches Jan Hulsker
t.p. verso -- Editor: Phyllis Freeman

245   10   Complete Van Gogh :|bpaintings drawings, sketches /|cJan Hulsker.

Do not rearrange a corporate hierarchy to put the larger body first.

Follow the list of omissions given in this section for both personal and corporate names.

For spacing and punctuation of initials see F. 5. Initials and Acronyms -- Spacing and Punctuation.

When the statement of responsibility is grammatically linked to the title proper or other title information, do not record it in 245|c. Instead, record it as part of the information to which it is grammatically linked as instructed in Title Proper and Other Title Information.

Omit without using marks of omission all titles and abbreviations of titles of address, distinction, initials of societies, qualifications, etc., UNLESS:

• The omission leaves only the person's given name or surname

  245   10 ... /|cby Miss Jane.

  NOT:

  245   10 ... /|cby Jane.

• The title is necessary to identify a person

  245   10 ... /|cby Mrs. Charles H. Gibson.

  NOT:

  245   10 ... /|cby Charles H. Gibson.

• The title is a title of nobility or a British title of honor (e.g., Sir, Dame, Lord or Lady)

  245   14 ... /|cby Baroness Orczy.
  245   14 ... /|cby Sir Richard Acland.

When more than one person or corporate body is involved, first decide whether the persons or corporate bodies perform a single function (i.e., author or editor), then count the people or corporations listed to determine whether three or fewer, or four or more, are involved in the same activity. Follow the guidelines below based on the category into which the item fits.

Whenever the persons or corporate bodies named on the item perform different functions, record them in the order indicated by their sequence on the source in separate statements of responsibility. Precede each subsequent statement of responsibility by a space, semicolon, space ( ^ ; ^ ).

Example:

Tag	Ind.	Contents
245	10	Effects of mergers :|bsix studies /|cby P. Lesley Cook ; with the collaboration of Ruth Cohen.

When more than one person or body performs the same function (e.g., author or editor), separate the names with a comma ( , ) even if a comma does not appear on the source.

source: Carl Sagan
            Ann Druyan

245   10 ... /|cCarl Sagan, Ann Druyan.

Transcribe the statement of responsibility as part of the title proper or other title information. Do not add a further statement of responsibility unless a separate statement of responsibility repeating the name appears on the item.

Examples:

Tag	Ind.	Contents
245	10	Eileen Ford's a more beautiful you in 21 days /|cwith an introduction by Jane ...
245	10	Malo's complete guide to canoeing and canoe-camping /|cby John Malo.

(The author's name appears both separately on the title page and as a possessive in the title proper, so it is therefore repeated in 245|c.)

AACR2

When the title appears on the same source in two or more languages, use the first listed for the title proper. The other title(s) are parallel titles. Transcribe parallel titles as they appear on the chief source. Do not combine separate title pages to construct a parallel title unless the title page consists of two facing pages as described in Source of Information. In AACR2, the title on a facing page containing a parallel title will be treated as an Added Title Page Title.

RDA & AACR2

Input the first title listed as the title proper. If this is not possible (e.g., the first title listed is in a non-roman script), choose the language of the main text as the title proper. Transcribe the first parallel title plus a parallel title in English, if present. If the title proper and the first parallel title listed are in non-roman scripts and no English title is present, use for the second parallel title the one that is in French, German, Spanish, Latin, or in any other roman alphabet language in that order.

Parallel titles are transcribed in subfield |b, unless there are also parallel statements of responsibility. When recording a parallel title, always input a space, equals sign, space ( ^ = ^ ) preceding the parallel title. If the parallel title is the first word in |b, precede |b with space, equals sign. The system will supply the additional space in the display.

041   0#   eng|afre
245   10   Tyres and wheels =|bPneus et roues.
246   31   Pneus et roues
546          Text in English and French.

Capitalize the first word of the parallel title.

Make a 246 for each parallel title. Indicators will be 31.

When a word or letter appears only once on the source, but the design makes it clear that it is intended to be read more than once, repeat the letter or word in the transcription as shown in the following example.

Transcribe the other title information following the title proper or the part of the title proper to which it pertains.

245   10   English title :|bEnglish other title = French title : French other title.

Transcribe the other title information directly after the corresponding title proper regardless of the order on the source.

245   10   English title :|bEnglish other title = French title.

245   10   English title =|bFrench title : French other title.

If there are no parallel titles, but other title information appears in more than one language, transcribe the other title information in the language of the title proper.

Source -- French Title | Italian other title | French other title

245 10 French title :|bFrench other title.

When this is not possible, give the first other title information and add the other title information in another language preceded by space, equals sign, space ( ^ = ^ ).

Source -- German title | French other title | Spanish other title

245   10   German title :|bFrench other title = Spanish other title.

Give the statement of responsibility following all of the parallel titles or other title information.

Examples:

Tag	Ind.	Contents
245	10	English title =|bGerman title : German other title /|cEnglish (only) statement of responsibility.
245	10	English title :|bEnglish other title = German title : German other title /|cGerman statement of responsibility.

Give each statement of responsibility after the title proper and/or other title information to which it relates. When the languages do not match, give only the statement of responsibility that is in the language of the title proper as instructed in D 1 above.

Example:

Tag	Ind.	Contents
245	10	French title :|bFrench other title /|cFrench statement of responsibility = German title : German subtitle / German statement of responsibility.

If it is not practicable to give the statements of responsibility after the titles to which they relate, transcribe the statement of responsibility in the language or script of the title proper and omit the others (e.g., a statement about an editor appears in more than one language, but the author's name stands alone and is listed only once).

AACR2

An added title page may be a facsimile of the original title page or a title page in another language, as is the case with many Canadian publications with French and English published together.

The chief source of information for an item with a facsimile of the original title page is the title page for the edition in hand. The chief source of information for a dual language item as described above is the title page in the language of the issuing body, or the title page in English if this does not apply or cannot be determined.

Do not transcribe information from the added title page in 245. Instead, insert a 246 for the added title page title. Indicators will be 15.

The following is an example of a Canadian publication in French and English. The book reads Front to middle in English and back to middle in French.

Front title page:

Medically Assisted Procreation
Law Reform Commission of Canada

Back title page:

La Procréation Médicalement Assistée
Commission de réforme du droit

041    0#    eng|afre

245    10    Medically assisted procreation /|cLaw Reform Commission of Canada.

246    15    Procréation médicalement assistée

300            iv, 120, 120, iv p. : |bill. ; |c28 cm.

546            Text in English and French with French text on inverted pages.

NOTE: For RDA instructions on how to handle this situation when parallel titles appear on different sources of the item, see VI. Parallel Titles above.

Collections Cheat Sheet

Transcribe the collective title as described above.

Record the title/author statements for the individual works in a contents note (505).

Make author/title added entries (or title added entries for anonymous works) as instructed in Bibliographic Processing Cataloging Rules: Choice and Form of Entry (X00 or X10).

Transcribe the collective title as described above.

The titles and statements of responsibility for the individual works may be recorded in a contents note (505). Accept contents notes in copy, but do not add, with the exception of Sets.

Do not record author/title analytics for individual titles.

Add to the end of the field the name(s) of any editor, compiler, etc. which pertains to the collection as a whole.

When a single author statement or no author statement is involved, make a 246 listing all adjacent titles (e.g., 246 3 Title A ; Title B ; Title C). Do not create a 505 field listing individual works since this information is recorded in 245.

Make author/title added entries (or title added entries for anonymous works) as instructed in Bibliographic Processing Cataloging Rules: Choice and Form of Entry (X00 or X10).

When a collection is made up of four or more individual titles, record all title/author statements given on the source in 245.

Add to the end of the field the name(s) of any editor, compiler, etc. which pertains to the collection as a whole.

When a single author statement or no author statement is involved, make a 246 listing all adjacent titles (e.g., 246 3# Title A ; Title B ; Title C ; Title D ; Title E).

Do not create a 505 listing individual works since this information is recorded in 245.

Do not record author/title analytics for individual titles.