Application for approved list status
If you wish to apply for approved list status please logon to our Supplier and Contract Management System (SCMS) at http://scms.alito.co.uk/ (without www) and register your supplier details.
Guide to tendering
The prospect of tendering with an organisation like Leeds City Council can be daunting for companies who are new to the process. This Guide to Tendering is an attempt to explain what is involved in an easy to understand way.
Winning Council business
The Winning Council Business booklet has been written primarily for Small and Medium Enterprises in West Yorkshire, who are interested in working for local Councils. The booklet explains how SMEs can work for one or more of the 5 West Yorkshire Councils, where they can find out about Council Contracts and how Council's Approved Lists work.
Passport to the environment
This passport document has been written as a guide to environmental issues which affect all organisations that are carrying out work for the Council. The guide aims to make firms more aware of the environmental impact of their actions and the way they work, for example their purchases and transport requirements.
The passport provides guidance notes on environmental issues and highlights areas that all organisations should consider. The passport also details the Council's commitment to the environment and explains how environmental issues are coordinated throughout Council contracts.
Equality in procurement
This document includes general information on race relations, disability discrimination, sexual discrimination and the relevant legislation. It also gives examples of good equality practice on site and gives details of the Council's own equality policies. It is designed to give contractors an overview of equality issues and what the Council will expect them to demonstrate when working for Leeds City Council.
Guidance notes have also been produced to provide further information on certain areas covered in the main document.
Passport to safety
This passport contains some general information on Health and Safety and safe working practices. It also provides information on the Contractors Health and Safety (CHAS) Assessment Scheme. Please see the Contractor Health and Safety (CHAS) Assessment Scheme attachment on this page for more information about CHAS.
Purchasing cards
Purchasing Cards are badged charge cards, for example Visa and Mastercard. They are used for the purchase of high volume, low value and low risk goods and services. They work in a similar way to credit cards, replacing both the paper ordering and payment processes, leading to increased efficiency and reduced costs.
You can find two documents about purchasing cards on this page, An Introduction to Purchasing Cards and a Supplier Awareness leaflet.
Information assurance guide for SMEs
Increasingly, the Council wants to maximise the benefits of information and communications technology. What this means in practice is that more use will be made of email, the internet, electronic order processing and ultimately for on-line accounts payments.
The attached guide is produced specifically for small and medium sized businesses (SME's). In particular, it is aimed at those who want to do business with Leeds City Council.
This guide sets out the minimum standards that the Council will expect from its contracting partners.
EU Thresholds
The EU thresholds from the 1st January 2006 will be as follows:
Works £3,611.319
Supplies £144,371
Services £144,371
The thresholds are set by the European Commission and change every two years.
Alcatel
A 10 day mandatory standstill period
For all public sector procurements covered by the full procedural requirements of the EU procurement Directives, a minimum ten (10) calendar days mandatory standstill period is required between communicating the award decision by email or fax and also by post to all tenderers and entering into a contractually binding agreement.
The notice of the contracting authority’s award decision concerns those contractors who not only submitted a tender (valid or invalid), but also those that expressed an interest in that tender. The notice must contain the following:
• the award criteria;
• where appropriate, the score the tenderer obtained against those award criteria;
• where appropriate, the score the winning tenderer obtained; and
• the name of the winning tenderer.
New debriefing requirements within the standstill period
The contracting authority must provide additional debriefing within the mandatory standstill period where an unsuccessful tenderer requests it by the end of the second working day of the standstill.
Contracting authorities must allow for three full working days between the dispatch of this additional debriefing and the end of the standstill period. Contracting authorities may accordingly need to extend the standstill around public holiday periods.
Where a request arrives within the standstill period but after the two working days deadline, contracting authorities are not bound to provide further debriefing within the standstill but still need to provide it within 15 days of receiving a written request, as per the normal rules.
The existing contract award information rules remain unchanged in the event that tenderers do not take up the opportunity for an “accelerated” debrief within the standstill period.
For further information please contact Dean Backhouse, Principal Legal Officer - Contracts, Legal and Democratic Services, Corporate Procurement Unit, 4th Floor West, Civic Hall, Leeds, LS1 1UR, tel:0113 2243702.
Freedom of Information 2000
The Freedom of Information Act 2000 received Royal Assent on 30th of November 2000. The Act gives a general right of access to all types of recorded information held by public authorities, sets out exemptions from that right and places a number of obligations on public authorities.
It places a number of obligations on public authorities about the way in which they provide information. Subject to the exemptions, anyone making a request must be informed whether the Council holds the information and, if so, be supplied with it - generally within 20 working days.
It creates a duty to provide advice or assistance to anyone seeking information (for example in order to explain what is readily available or to clarify what is wanted).
In terms of the procurement process the two major issues of concern surround confidentiality and commercial interests.
For further information please contact Dean Backhouse, Principal Legal Officer - Contracts, Legal and Democratic Services, Corporate Procurement Unit, 4th Floor West, Civic Hall, Leeds, LS1 1UR, tel: 0113 2243702.
Electronic Contracts
Leeds City Council is encouraging firms to do business with the Council electronically. Doing business electronically has benefits for all parties in terms of efficiency and realises savings through the reduction of paper usage, postage and transportation costs. Benefits for the environment are also an important incentive to use an electronic process.
For further details on awarding contracts electronically please download the attached document 'a guide to electronic contracts'.